Bylaws & Rules

BYLAWS AND RULES OF THE DEXTER WRESTLING CLUB

Approved 10 June 2024; Revised 14 July 2025, 12 June 2026

BYLAWS

ARTICLE I. NAME AND OBJECTIVES

Sec. 1. The name of the organization shall be Dexter Wrestling Club (hereinafter ‘DWC’).

Sec. 2. The DWC is organized exclusively for the purpose of developing wrestlers that are committed to and enjoy the sport of wrestling. This goal is achieved by promoting good sportsmanship; developing a positive attitude, solid work ethic, and improved physical fitness; and developing fundamentally sound wrestlers.

Sec. 3. The DWC will aid the coaching staff through fundraising activities to provide appropriate equipment, facilities, and stimulate interest in the general welfare of those engaged in the wrestling programs throughout the Dexter community.

Sec. 4. The DWC is a separate entity from Dexter Community Schools but supports middle school and high school level programs indirectly.

ARTICLE II. MEMBERSHIP

Members shall be all those who desire to be affiliated with the DWC through fundraising activities and/or instructional activities provided to the youth, middle school, and/or high school members of the wrestling programs. Members are entitled to the following:

A. Participate in the annual meeting;

B. Nominate and vote for members of the Board of Directors;

C. Serve on the Board of Directors;

D. Access to the DWC policies and procedures.

ARTICLE III. BOARD OF DIRECTORS

Sec. 1. The Board of Directors shall consist of five (5) officers and four (4) Directors-At-Large.

Sec. 2. The five (5) officers shall be a 1) President; 2) Vice-President; 3) Treasurer; 4) Secretary; and 5) Director of Competitions and Coaching. Their duties are as follows:

A. The President shall convene meetings and shall preside, or arrange for other officers to preside, at each meeting.

B. The Vice President shall assist with communication with the committees as designated by the Board.

C. The Treasurer shall track financial transactions and provide an annual report of the prior season at the annual meeting. The Treasurer shall assist in the preparation of the budget and help develop fundraising plans. The Treasurer shall ensure that all necessary forms are filed with federal and state agencies annually. The financial records of the organization shall be made available to the membership or Board of Directors as required or requested.

D. The Secretary shall be responsible for keeping records of the Board of Directors, including overseeing the taking of minutes at all board meetings, distributing copies of minutes and the agenda to each member of the Board of Directors, and assuring that the DWC corporate records are maintained.

E. The Director of Competitions and Coaching shall plan the competition schedule each season and will provide the plan to the Board of Directors for approval. The Director of Competitions and Coaching shall also organize a coaching staff and general practice schedule for each season. The Director of Competitions and Coaching shall be the primary authority to make any tournament or competition changes.

Sec. 3. The four (4) Directors-At-Large shall be elected by the membership at the annual meeting. The Directors-At-Large shall have full voting rights and shall be considered full members of the Board of Directors. The duties of the Directors-At-Large are as follows:

A. Represent the general membership and provide input reflecting the interests of DWC participants and families;

B. Serve on and/or chair committees as assigned by the President;

C. Assist with fundraising, events, and general club operations;

D. Support communication between the Board of Directors and membership;

E. Perform additional duties as assigned by the Board of Directors.

Sec. 4. The Officers and Directors-At-Large shall be nominated and elected by the DWC membership at the annual meeting. Terms begin and end at the annual meeting.

Sec. 5. All Officers and Directors-At-Large shall serve one (1) year terms and are eligible for re-election. There are no term limits.

Sec. 6. Resignation from the Board of Directors must be in writing and received by the Secretary (or to the Vice President if the Secretary resigns). A member of the Board of Directors may be removed for “just cause” by a majority vote of the other directors.

Sec. 7. When a vacancy on the Board of Directors exists, nominations for new members may be received from the DWC membership. Nominations will be collected by the Secretary two weeks in advance of a board meeting. These nominations shall be sent out to the Board of Directors along with a board meeting announcement and be voted upon at the forthcoming meeting. These vacancies will be filled only until the end of the term for the vacant position.

ARTICLE IV. MEETINGS

Sec. 1. The annual meeting shall be held each calendar year following the end of the DWC season, typically between May and August. Prior to the annual meeting, the President shall provide the date, time, and location to the membership.

Sec. 2. Board meetings shall be scheduled by the President on a “as needed” basis. The date, time, and location of the board meetings are set by the President and communicated to the Board of Directors.

Sec. 3. Special meetings (e.g., parents’ meetings) may be scheduled anytime by the President and held as needed.

Sec. 4. Quorum shall consist of a simple majority of the Board of Directors.

ARTICLE V. SPONSORSHIPS AND CONTRIBUTIONS

The DWC will solicit sponsorships and contributions as needed. Sponsorship funds are used to support the Dexter wrestling program. Funds help pay for tournament costs, equipment, and coaching.

ARTICLE VI –COMMITTEES

Sec. 1. The Board of Directors shall create or dissolve committees as needed.

Sec. 2. The President shall appoint all committee chairs and committee members. A member can serve on more than one committee.

Sec. 3. Committee chairs shall participate in board meetings as non-voting participants.

RULES

RULE I. PARLIMENTARY PROCEDURE

Parliamentary procedure not covered in these Bylaws and Rules shall follow Roberts’ Rules of Order. The President may designate a parliamentarian.

RULE II. AMENDMENTS

These Bylaws and Rules may be amended by a two-thirds majority of the Board of Directors. Proposed amendments must be submitted to the Secretary and sent to the Board of Directors in advance of a scheduled board meeting to vote.

RULE III. BUDGET

The Board of Directors must approve an annual budget. The fiscal year runs from January 1st through December 31st. Annual reports are required to be given by the Treasurer at the annual meeting, detailing income and expenditures.

RULE IV. DISSOLUTION CLAUSE

Sec. 1. In the event DWC ceases to exist, all assets, or funds obtained from the sale of assets at the time of the dissolution of the DWC, shall revert to the benefit of Dexter Community Schools if the Club is exempt under 501(c) 3 at the time of the dissolution.

Sec. 2. If at the time of dissolution the DWC is not exempt under 501(c) 3, all assets, real or personal property or funds obtained as a result of the sale of real or personal property at the time of the dissolution, shall revert to the local government.